Notice is hereby given that Medford Water Commission, by and through its Board of Water Commissioners, will receive sealed bids endorsed “THE POINT OF ENTRY – CONSTRUCTION FOR THE MEDFORD WATER COMMISSION” until February 16th, 2021, at 2:00 p.m. Local Time.  Our office is closed due to the current pandemic.  Therefore, all bids must be submitted via email to andy.huffman@medfordwater.org with a time stamp no later than the specified bid opening time.  All bids shall be complete and must include all components of the bid submittal packet and any addendum.  Bids will be publicly opened and read by Andy Huffman, Capital and Special Projects Coordinator, of MWC at 200 S Ivy St, Room 177, Medford, Oregon 97501 via Zoom conference call.  All bids will be filed for public inspection following the bid opening. The Contractor shall provide everything necessary for construction of a water quality sampling structure located between mile markers 19 and 20, Fish Lake Rd., Butte Falls, OR. This facility will allow Medford Water Commission to determine various effluent water characteristics from the Big Butte Springs. The Work to be performed under these Contract Documents shall include, but is not limited to: all clearing, grubbing, civil, structural, mechanical, electrical, instrumentation and control, startup, and construction support for delivery of the specified building and apparatus.
 
Bid Documents will be available electronically at medfordwater.org. Follow the link from the Home Page under Doing Business and Bids marked POINT OF ENTRY - CONSTRUCTION PROJECT, CIP-20-00265, then select ‘click here for plan’ under the Plans column. Contact Mark Depner, Purchasing Agent at 541-774-2459 or mark.depner@medfordwater.org for the password to log in. Potential Bidders will be responsible for all printing and production requirements for reproduction of the Bid Documents. Due to COVID-19 restrictions, hard copy documents will not be available. Contractor will need to make arrangements to produce their own hard copy.
 
For any questions regarding this Invitation to Bid, contact Andy Huffman, Capital & Special Projects Coordinator at 541-774-2455 or andy.huffman@medfordwater.org. Facsimile (FAX) proposals are not acceptable. Persons desiring to submit bids shall email prequalification forms no later than 14 calendar days prior to the date of the bid opening (due on February 16, 2021 by 2:00 pm) to Andy Huffman at andy.huffman@medfordwater.org. Any disqualification notices shall be emailed no later than seven (7) calendar days prior to the bid opening. If the contract is for a public improvement project subject to ORS 279C.800 to 279C.870 or the Davis-Bacon Act (40 U.S.C. 276a), no bid will be received or considered by the contracting agency unless the bid contains a statement by the bidder that ORS 279C.840 or 40 U.S.C. 276a will be complied with. Each bid must contain a statement as to whether the bidder is a resident bidder. A sample contract is included. All employers working under the contract are subject to the workers compensation laws of the State of Oregon. Temporary employees, leased workers, and
independent contractors do not qualify for MWC benefits. No bid for a construction contract shall be received or considered by the public contracting agency unless the bidder is registered in the State of Oregon with the Construction Contractors Board or licensed by the State Landscape Contractor’s Board.  Notification to bidders of project addenda will only be made electronically on MWC’s website (medfordwater.org). Within two working hours after the date and time of the deadline when bids are due to a contracting agency for a public improvement contract, a bidder shall submit to the contracting agency a disclosure of the first-tier subcontractors pursuant to ORS 279C.370, if applicable. A surety bond, signed irrevocable letter of credit issued by an insured institution as defined in ORS 706.008, cashier’s check, or certified check of each bidder shall be submitted with or posted for all bids as bid security unless the contract for which a bid is submitted has been exempted from this requirement under ORS 279C.390. The security may not exceed 10 percent of the amount bid for the contract. This project does not contain asbestos abatement work and the contractor or (any) subcontractor will not be required to be licensed by the Oregon DEQ pursuant to ORS 468A.720. MWC may cancel the procurement or reject for good cause any or all bids in accordance with ORS 279B.100. MWC reserves the right to postpone the award of the contract for a period not to exceed 60 days.
 
Dated this 21st day of January, 2021.
 
BOARD OF WATER COMMISSIONERS
CITY OF MEDFORD, OREGON
Brad Taylor, General Manager